Scanning and OCR Instructions
How to Scan Documents with the Copy Machines/Printers
1. Press the Send button (just below Copy).
2. On the touch screen, press Address Book.
3. Press the box (a checkmark should appear) beside the appropriate folder.
4. Press OK.
5. With paper(s) loaded in the feeder, press the green Start button.
6. A .pdf file will be sent to the network folder on Public (J:) on Milledge. Please be sure to move (or copy and delete) the file if it contains any sensitive information.
7. If you are scanning multiple pages without using the automatic feeder, press Advanced Setup and turn the Continuous Scan option to On.
How to Use Optical Character Resolution (OCR):
1. On Instruction (L:) on Milledge, open the Install Folder and locate the file called “Free OCR.”
2. Copy that file to your desktop.
3. Double-click the Free OCR icon on your desktop to install.
4. Open the program and select any .pdf file with the Open PDF button.
5. Click the OCR button to select your format (Word, Excel, etc.).
6. Note: the text will transfer to your new document, but formatting may not.